Terms & conditions

Last updated: November 3, 2025

1. Introduction

These Terms and Conditions apply to this website and to the transactions related to our products and services, including our booking platform services. You may be bound by additional contracts related to your relationship with us or any products or services that you receive from us. If any provisions of the additional contracts conflict with any provisions of these Terms, the provisions of these additional contracts will control and prevail.

2. Definitions

For the purposes of these Terms and Conditions:

• “HaveFunKids.ie”, “We”, “Us” or “Our” means the owner and operator of this website
• “Website” means havefunkids.ie and all associated pages and services
• “User” or “You” means any person accessing or using the Website
• “Event Owner” means a business or individual who registers to use our Booking Services to manage their event bookings
• “Booking Services” means the booking platform functionality that allows Event Owners to manage event registrations, bookings, and payments
• “Customer Data” means all data provided by Event Owners or their clients through the Booking Services
• “Client” or “End User” means individuals who book events through an Event Owner’s booking page
• “Premium Services” means paid features or subscriptions for enhanced booking functionality
• “Free Plan” means the free version allowing Event Owners to list their events on the website without booking functionality

3. Binding

By registering with, accessing, or otherwise using this website, you hereby agree to be bound by these Terms and Conditions set forth below. The mere use of this website implies the knowledge and acceptance of these Terms and Conditions. In some particular cases, we can also ask you to explicitly agree.

For Event Owners using Booking Services: By registering for and using our Booking Services, you explicitly agree to comply with all provisions relating to the Booking Services outlined in these Terms.

4. Eligibility and Age Requirements

You must be at least 18 years of age to use the Booking Services as an Event Owner. By registering as an Event Owner or agreeing to these Terms, you warrant and represent to us that you are at least 18 years of age.

Where you enter into this Agreement on behalf of a company or other legal entity, you represent and warrant that you have the authority to bind such entity to the terms of this Agreement.

5. Electronic Communication

By using this website or communicating with us by electronic means, you agree and acknowledge that we may communicate with you electronically on our website or by sending an email to you, and you agree that all agreements, notices, disclosures, and other communications that we provide to you electronically satisfy any legal requirement, including but not limited to the requirement that such communications should be in writing.

6. Intellectual Property

We or our licensors own and control all of the copyright and other intellectual property rights in the website and the data, information, and other resources displayed by or accessible within the website.

6.1 All Rights Reserved

Unless specific content dictates otherwise, you are not granted a license or any other right under Copyright, Trademark, Patent, or other Intellectual Property Rights. This means that you will not use, copy, reproduce, perform, display, distribute, embed into any electronic medium, alter, reverse engineer, decompile, transfer, download, transmit, monetize, sell, market, or commercialize any resources on this website in any form, without our prior written permission, except and only insofar as otherwise stipulated in regulations of mandatory law (such as the right to quote).

6.2 Customer Data Ownership

Event Owners retain all ownership rights to their Customer Data. By using the Booking Services, you grant us a non-exclusive, worldwide, royalty-free right to use, store, transmit, and display your Customer Data solely to the extent necessary to provide the Booking Services to you.

7. Booking Services

7.1 Service Description

Our Booking Services allow Event Owners to:

• Create and manage event listings
• Accept bookings and registrations from clients
• Process payments (where integrated with third-party payment processors)
• Manage client information and communications
• Generate reports and manage event capacity
• Link from their own websites to their booking pages hosted on HaveFunKids.ie

7.2 Registration and Account

To use the Booking Services, Event Owners must:

• Complete the registration process 
• Provide accurate and complete information including bank account details
• Maintain the security of account credentials
• Keep account information up to date
• Be solely responsible for all activities under their account

7.3 Event Owner Responsibilities

As an Event Owner using our Booking Services, you are solely responsible for:

• The accuracy and legality of all event information, pricing, and descriptions
• Compliance with all applicable laws, regulations, and licensing requirements for operating events
• The quality and delivery of event services to your clients
• Child safeguarding and safety requirements (where applicable)
• Obtaining all necessary insurance coverage
• Setting appropriate terms and conditions for your own clients
• Managing refunds, cancellations, and disputes with your clients
• Ensuring you have appropriate Garda vetting (or equivalent background checks) for all staff where required
• For events involving children: implementing and maintaining appropriate child protection policies, procedures, and safeguarding measures in accordance with applicable laws and best practice guidelines, including but not limited to Tusla’s Children First National Guidance
• Data protection compliance regarding client information you collect
• Customer service and communications with your clients
• All tax obligations related to income earned through the platform, including income tax, VAT (if applicable), and any other taxes required under Irish law or the laws of your jurisdiction
• Maintaining accurate financial records and issuing appropriate tax documentation to your clients as required by law

7.4 Payment Processing

Where payment processing is integrated:

• We may facilitate payment processing through third-party payment providers
• You are solely responsible for accurate pricing, payment settings, and providing correct bank account details for receiving payments
• HaveFunKids.ie shall not be held legally responsible for any losses, misdirected payments, or issues arising from incorrect configuration of your payment settings or bank account information
• A transaction fee per booking will be deducted from each payment
• Payments will be held for 1 business day and transferred to your designated bank account on a daily basis
• Payment processing fees may apply as outlined in your subscription plan
• We are not liable for any payment disputes between you and your clients
• You must comply with all applicable payment card industry standards
• You are solely responsible for managing all refunds, cancellations, and related communications with your clients
• HaveFunKids.ie does not process refunds on behalf of Event Owners

7.5 Chargebacks

• Event Owners are solely responsible for chargebacks initiated by their clients
• If a chargeback occurs, the chargeback amount plus any associated fees charged by payment processors will be deducted from your next payout(s)
• If you do not have sufficient upcoming payouts to cover the chargeback, you must reimburse HaveFunKids.ie within 30 days
• We reserve the right to suspend or terminate accounts with excessive chargebacks (defined as more than 2% of total transactions in any 90-day period)
• You must respond promptly to any chargeback disputes and provide necessary documentation to contest illegitimate chargebacks

7.8 Booking Service Restrictions

Event Owners must not:

• Use the Booking Services for any illegal, fraudulent, or harmful purposes
• Misrepresent event services, qualifications, or accreditations
• Collect unnecessary personal data from clients beyond what is required for event operations
• Use client data for purposes other than providing event services
• Share or sell access to the Booking Services
• Use the service to send spam or unwanted communications
• Attempt to reverse engineer or copy the booking platform
• Use the service in a way that brings HaveFunKids.ie into disrepute

7.6 Service Availability and Uptime

We will use commercially reasonable efforts to maintain 99% uptime for the Booking Services, but we do not guarantee uninterrupted access. The service may be temporarily unavailable for:

• Scheduled maintenance (with reasonable notice where possible)
• Emergency repairs or updates
• Circumstances beyond our reasonable control

In the event of extended service outages exceeding 72 consecutive hours (excluding scheduled maintenance), our liability shall be limited to a pro-rata credit of your monthly subscription fee for the period of the outage, capped at €500 per incident.

7.9 Support

Support for the Booking Services is provided via email and our contact form. We will use reasonable efforts to respond to support requests within 3 business days. Free Plan users (who only have event listings without booking functionality) may receive limited support compared to Premium Service subscribers.

8. Fees and Payment (for Booking Services)

8.1 Subscription Plans

The Booking Services are available through:

• Free Plan: Allows listing of events on the website without booking functionality
• Premium Plans: Full booking functionality with enhanced features available for monthly or annual subscription fees

Current pricing is published on our website. By subscribing to Premium Services, you agree to pay the fees as published at the time of ordering. 

8.2 Transaction Fees

A transaction fee based on your plan applies to each booking processed through the platform. This fee is automatically deducted before funds are transferred to your designated bank account.

8.3 Fee Changes

We reserve the right to change subscription fees and transaction fees with at least 30 days’ written notice. Fee changes will apply as follows:

• Subscription fee changes: Will take effect on your next renewal date after the notice period
• Transaction fee changes: Will apply to all new bookings made after the effective date specified in the notice
• Continued use of the Booking Services after the notice period constitutes acceptance of the new fees
• If you do not accept the fee changes, you may cancel your subscription in accordance with Section 12.1

8.4 Payment Terms

• All subscription fees are payable in advance
• Payment is processed automatically on each renewal date unless cancelled
• Fees are non-refundable
• If payment fails, we will attempt to process payment up to three times over 10 days
• If payment cannot be processed, your account may be downgraded to the Free Plan or suspended

8.3 Fee Changes

We may change subscription fees with at least 30 days’ notice before your next renewal date. Continued use of the service after the notice period constitutes acceptance of the new fees.

9. Warranties and Disclaimers

9.1 Service “As Is”

The Booking Services are provided “as is” and “as available.” While we strive for reliability, we make no warranties that:

• The service will be uninterrupted, timely, secure, or error-free
• The service will meet your specific requirements
• Any defects will be corrected
• The service is completely free from bugs or security vulnerabilities

9.2 No Liability for Event Operations

We are not responsible for:

• The events, services, or activities provided by Event Owners
• Any injuries, damages, or losses suffered by clients attending events
• Disputes between Event Owners and their clients
• Refunds, cancellations, or booking issues between Event Owners and clients
• Compliance failures by Event Owners with licensing, safety, or legal requirements

9.3 Third-Party Services

We have no responsibility for third-party applications or services used with the Booking Services, such as payment processors or email services.

9. Tax Responsibilities

9.1 Event Owner Tax Obligations

Event Owners are solely responsible for all tax obligations arising from income earned through the Booking Services, including but not limited to:

• Income tax on earnings from event bookings
• Value Added Tax (VAT) if your turnover exceeds applicable thresholds
• Any other taxes, duties, or levies required under Irish law or the laws of your jurisdiction
• Registering with relevant tax authorities as required
• Filing accurate and timely tax returns
• Issuing appropriate invoices and receipts to your clients

9.2 No Tax Advice

HaveFunKids.ie does not provide tax, accounting, or legal advice. Event Owners are strongly encouraged to consult with qualified tax professionals or accountants regarding their tax obligations and compliance requirements.

9.3 Tax Documentation

HaveFunKids.ie will provide tax documentation (such as invoices) only for subscription fees paid to us. We do not provide tax documentation for transactions between Event Owners and their clients. Event Owners are responsible for maintaining their own records and issuing appropriate documentation to their clients.

9.4 Withholding and Reporting

HaveFunKids.ie reserves the right to withhold payments or report transaction information to tax authorities if required by law. Event Owners agree to provide any tax-related information or documentation reasonably requested by HaveFunKids.ie to comply with applicable tax laws.

10. Platform Changes and Updates

10.1 Right to Modify Services

HaveFunKids.ie reserves the right to modify, update, enhance, or discontinue any features or functionality of the Booking Services at any time, with or without notice. This includes but is not limited to:

• Adding new features or capabilities
• Removing or deprecating existing features
• Changing the user interface or user experience
• Modifying technical specifications or integrations
• Updating security measures or protocols

10.2 Notice of Material Changes

For material changes that significantly impact core booking functionality, we will endeavor to provide reasonable advance notice through:

• Email notification to your registered email address
• Announcements within the platform
• Updates on our website

However, we may implement changes immediately without notice if required for security, legal compliance, or to prevent harm to the platform or users.

10.3 No Guarantee of Features

We make no guarantee that any specific feature or functionality will remain available indefinitely. Event Owners acknowledge that their subscription is for access to the Booking Services as they exist and evolve over time, not for any specific set of features.

10.4 Beta Features

We may from time to time offer beta, pilot, or experimental features. These features are provided “as is” with no warranties and may be modified or discontinued at any time without notice.

11. Marketing and Branding Rights

11.1 Display of Event Listings

By using the Booking Services, Event Owners grant HaveFunKids.ie a non-exclusive, worldwide, royalty-free license to:

• Display event listings, descriptions, and images publicly on the HaveFunKids.ie website
• Include event information in search results and promotional materials
• Use event names, descriptions, and non-identifying information for platform marketing purposes

11.2 Use as References

Event Owners agree that HaveFunKids.ie may:

• Identify you as a user of our platform in marketing materials
• Use your business name and logo in lists of platform users or case studies (with your prior consent for detailed case studies)
• Display aggregate statistics about events on the platform (e.g., “Over 500 camps hosted through HaveFunKids.ie”)

11.3 Client Testimonials and Reviews

HaveFunKids.ie may display client reviews and testimonials about events on the platform. Event Owners acknowledge that such reviews are the opinions of clients and HaveFunKids.ie is not responsible for their content, provided we act in good faith to remove reviews that violate our policies.

11.4 Platform Branding

Event Owners acknowledge that:

• Booking pages hosted on HaveFunKids.ie will display our branding and logo
• Free Plan users may see additional HaveFunKids.ie branding or promotional content
• Premium Plan users may have reduced platform branding, as specified in their subscription plan
• Event Owners may not remove, obscure, or modify HaveFunKids.ie branding without our express written permission

11.5 Opt-Out

If you do not wish to be identified as a platform user in our marketing materials (beyond the necessary display of your event listings), you may contact us to opt out of marketing references.

12. Data Protection and Privacy

12.1 Our Commitments

We will maintain appropriate security measures to protect Customer Data as outlined in our Privacy Policy and in compliance with applicable data protection laws, including GDPR.

12.2 Event Owner Obligations

As an Event Owner, you are a data controller for client information you collect. You must:

• Comply with all applicable data protection laws (including GDPR)
• Only collect data necessary for camp operations
• Have a lawful basis for processing personal data
• Provide appropriate privacy notices to your clients
• Implement appropriate security measures
• Honor data subject rights (access, deletion, etc.)
• Report any data breaches as required by law

12.3 Data Processing

To the extent we process personal data on behalf of Event Owners, we act as a data processor and will process such data only in accordance with your instructions and applicable law.

13. Liability and Indemnification

13.1 Limitation of Liability

To the maximum extent permitted by law:

• We will not be liable for any indirect, incidental, special, or consequential damages arising from your use of the website or Booking Services
• Our total liability for Booking Services (whether in contract, tort, or otherwise) shall not exceed the total fees paid by you to us in the 12 months preceding the date on which the claim arose
• We are not liable for losses arising from your breach of these Terms or third-party actions

13.2 Event Owner Indemnification

You agree to indemnify, defend, and hold us harmless from any claims, damages, losses, or expenses (including legal fees) arising from:

• Your operation of events and services to clients
• Your breach of these Terms and Conditions
• Your violation of any laws or regulations
• Claims by your clients regarding event services
• Your violation of any third-party rights, including intellectual property or privacy rights
• Data protection violations or breaches involving client data

14. Termination and Cancellation

14.1 Termination by You

You may cancel your Booking Services subscription at any time through your account dashboard. No notice period is required for cancellation. Upon cancellation:

• Your subscription will continue until the end of your current billing period
• Access to Premium Services will cease at the end of the billing period
• No refunds will be provided for partial billing periods
• Your account will automatically revert to the Free Plan (listings only, without booking functionality)

14.2 Termination by Us

We may suspend or terminate your access to Booking Services if:

• You breach these Terms and Conditions
• Payment is not received within 30 days of the due date
• Your account has been inactive for 12 months or more
• We reasonably believe your use of the service is harmful or may bring us into disrepute
• You engage in fraudulent activity or excessive chargebacks

We will provide written notice of termination where reasonably possible, except in cases of fraud, illegal activity, or urgent safety concerns.

14.3 Data Retention and Export

Upon termination, you may request an export of your Customer Data within 30 days. After this period, we reserve the right to delete your data in accordance with our data retention policies outlined in Section 12.4, except where we are required to retain data for legal, tax, or regulatory compliance purposes.

15. Newsletter

Notwithstanding the foregoing, you may forward our newsletter in the electronic form to others who may be interested in visiting our website.

16. Third-Party Property

Our website may include hyperlinks or other references to other party’s websites. We do not monitor or review the content of other party’s websites which are linked to from this website. Products or services offered by other websites shall be subject to the applicable Terms and Conditions of those third parties. Opinions expressed or material appearing on those websites are not necessarily shared or endorsed by us.

We will not be responsible for any privacy practices or content of these sites. You bear all risks associated with the use of these websites and any related third-party services. We will not accept any responsibility for any loss or damage in whatever manner, however caused, resulting from your disclosure to third parties of personal information.

17. Responsible Use

By visiting our website, you agree to use it only for the purposes intended and as permitted by these Terms, any additional contracts with us, and applicable laws, regulations, and generally accepted online practices and industry guidelines. You must not use our website or services to use, publish or distribute any material which consists of (or is linked to) malicious computer software; use data collected from our website for any direct marketing activity, or conduct any systematic or automated data collection activities on or in relation to our website.

Engaging in any activity that causes, or may cause, damage to the website or that interferes with the performance, availability, or accessibility of the website is strictly prohibited.

18. Idea Submission

Do not submit any ideas, inventions, works of authorship, or other information that can be considered your own intellectual property that you would like to present to us unless we have first signed an agreement regarding the intellectual property or a non-disclosure agreement. If you disclose it to us absent such written agreement, you grant to us a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, store, adapt, publish, translate and distribute your content in any existing or future media.

19. Confidentiality

Both parties agree to keep confidential any proprietary or confidential information shared during the course of using the Booking Services, except where disclosure is required by law or necessary to provide the services.

20. Force Majeure

Except for obligations to pay money hereunder, no delay, failure or omission by either party to carry out or observe any of its obligations hereunder will be deemed to be a breach of these Terms and Conditions if and for as long as such delay, failure or omission arises from any cause beyond the reasonable control of that party.

21. Assignment

You may not assign, transfer or sub-contract any of your rights and/or obligations under these Terms and Conditions, in whole or in part, to any third party without our prior written consent. Any purported assignment in violation of this Section will be null and void.

22. Breaches of These Terms and Conditions

Without prejudice to our other rights under these Terms and Conditions, if you breach these Terms and Conditions in any way, we may take such action as we deem appropriate to deal with the breach, including temporarily or permanently suspending your access to the website, contacting your internet service provider to request that they block your access to the website, and/or commence legal action against you.

23. Waiver

Failure to enforce any of the provisions set out in these Terms and Conditions and any Agreement, or failure to exercise any option to terminate, shall not be construed as waiver of such provisions and shall not affect the validity of these Terms and Conditions or of any Agreement or any part thereof, or the right thereafter to enforce each and every provision.

24. Severability

If any provision of these Terms and Conditions is found to be invalid or unenforceable, that provision shall be severed from the remainder, which shall continue to be valid and enforceable.

25. Language

These Terms and Conditions will be interpreted and construed exclusively in English. All notices and correspondence will be written exclusively in that language.

26. Entire Agreement

These Terms and Conditions, together with our Privacy Statement and Cookie Policy, constitute the entire agreement between you and HaveFunKids.ie in relation to your use of this website and Booking Services.

27. Updating of These Terms and Conditions

We may update these Terms and Conditions from time to time. It is your obligation to periodically check these Terms and Conditions for changes or updates. The date provided at the beginning of these Terms and Conditions is the latest revision date. Changes to these Terms and Conditions will become effective upon such changes being posted to this website. Your continued use of this website following the posting of changes or updates will be considered notice of your acceptance to abide by and be bound by these Terms and Conditions.

For Event Owners, we will provide at least 30 days’ notice of material changes to provisions affecting the Booking Services.

28. Choice of Law and Jurisdiction

These Terms and Conditions shall be governed by the laws of Ireland. Any disputes relating to these Terms and Conditions shall be subject to the jurisdiction of the courts of Ireland. If any part or provision of these Terms and Conditions is found by a court or other authority to be invalid and/or unenforceable under applicable law, such part or provision will be modified, deleted and/or enforced to the maximum extent permissible so as to give effect to the intent of these Terms and Conditions. The other provisions will not be affected.

29. Dispute Resolution

29.1 Informal Resolution

Before initiating any formal dispute resolution proceedings, the parties agree to attempt to resolve any dispute, claim, or controversy arising out of or relating to these Terms and Conditions through good faith negotiations. The complaining party must provide written notice to the other party detailing the nature of the dispute and proposed resolution.

29.2 Negotiation Period

The parties shall have 14 days from receipt of written notice to attempt to resolve the dispute informally. During this period, both parties agree to communicate in good faith to reach a mutually acceptable resolution.

29.3 Mediation

If the dispute cannot be resolved through informal negotiations within the 14-day period, the parties agree to attempt to resolve the dispute through mediation before pursuing litigation. Mediation shall be conducted by a mutually agreed mediator or, if the parties cannot agree, through the Mediators’ Institute of Ireland (MII).

29.4 Ongoing Bookings During Disputes

During any dispute resolution process:

• Existing bookings and services shall continue to operate normally unless there are concerns of fraud, safety violations, or illegal activity
• Payment processing shall continue unless either party obtains a court order to suspend payments
• Either party may seek urgent court orders or injunctive relief if immediate action is necessary to prevent harm

29.5 Costs

Each party shall bear its own costs in relation to informal negotiations and mediation, unless otherwise agreed or ordered by a court.

30. Contact Information

This website is owned and operated by HaveFunKids.ie.
You may contact us regarding these Terms and Conditions through our contact page.